First Workday Pay Period: Fast Facts
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For Hourly & Punch Time Staff (Non-Exempt):
Any updates to time worked/time off up to and including 6/15/24 will need to be entered in Workday manually by Payroll. Email [emailprotected] and include the date, other details of the change, and your manager's name for the fastest response.
For Salaried Staff (Exempt):
Admin staff cannot enter time off up to and including 6/22/24 as those dates were paid in PeopleSoft. Payroll will need to enter it manually. Email [emailprotected] and include the date, full or half day, and your manager's name for the fastest response.
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If you didn’t work 6/19, your holiday time for Juneteenth is entered automatically. You will not need to do anything else.
If you are an hourly employee who worked 6/19, you should punch/enter your time as normal, and the system will track accrued holiday time for you.
See AlsoCodex hiring VP of Workday Payroll in New York, United States | LinkedInJoel Gremillion on LinkedIn: Are you stuck in a cycle of late payments? We can help you break free by…Ankit Shukla on LinkedIn: #c2c #workdayIf you are a salaried employee and worked this holiday, payroll will need to enter and adjust your accrued holiday time manually because this time period was paid in PeopleSoft. Your manager should email [emailprotected] and include whether you worked a full or half day. If you worked on 6/19 but used this accrued holiday time on or before 6/22, no changes need to be made, and payroll does not need to be notified.
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Submit Time
By 10 am Sunday, 6/30, all hourly & punch time, as well as absence, vacation, and leave for the 6/16-6/29 period, should be entered, reviewed, and submitted in Workday by employees. If you do not work on Saturday, you are highly encouraged to submit hours before you leave for the weekend.Approve Time
By 10 am Monday, 7/1, (or earlier if possible) all managers/time approvers should approve employee timesheets and any time off requests for the period from 6/16-6/29 (hourly) and 6/23-7/6 (salaried).
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Fiscal Year (FY25): Begins Monday, July 1
Any vacation time you added to PeopleSoft for future dates was not loaded into Workday. Please resubmit any future dated vacation into Workday using the Request Absence function.
The floating holiday for FY25 is available as an absence request type.
First Paycheck in Workday: Friday, July 5
You will be able to view your payslip in Workday. Visit Menu > Benefits and Pay > Pay > Payments. No prior payslips will be loaded into the new system - please download any payslips you need from PeopleSoft by 7/20/24.
GeneralPayroll Time & AbsenceFAQs
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If you are on an approved continuous leave (medical, parental, family, worker’s comp), you do not need to enter any time in Workday.
If you are on an approved intermittent leave, you must enter any leave time off you use as the appropriate type of intermittent time off in Workday.
You will only be able to enter intermittent time off once your intermittent leave has been approved by UNUM (medical, parental, family) or Future Comp (worker’s comp). If you think you should be able to enter intermittent time off and do not see that option, please email [emailprotected] and copy [emailprotected].
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In the event that your supervisor is out of the office and/or is unable to approve your timesheet, payroll will automatically flag your timesheet as unapproved and follow up with you and the supervisor to resolve the issue prior to finalizing paychecks.
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Time Entry on a Holiday
If you were off on the college holiday, you don’t need to take any action to log the holiday time in Workday. The holiday time is automatically filled from your scheduled hours for days you are expected to work, or will be automatically accrued for future use if your work schedule does not include the holiday. If you believe the wrong amount of time is accruing, please review your work schedule and reach out to your manager and the payroll team about any changes that need to be made.
Approving Time for Employees Who Work On A Non-Premium Holiday
When an hourly employee works a non-premium holiday, Workday will create two blocks of time that go to the hourly worker’s manager to approve: 1) they must approve hours the hours worked and 2) they must approve “Worked/Accrued” holiday, which allows the employee to accrue holiday hours to be used in the future.
Hourly Staff - Accrued Holiday Prior to Workday
If you need accrued holiday time added from working a non-premium holiday during FY24, please have your manager email payroll [emailprotected] with the number of hours that need to be added, and the holidays that correspond to these hours. Any holiday time accrued from July 1, 2024 through June 30, 3024 must be used by August 31, 2024.
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A floating holiday is time off that can be used at an employee’s discretion. This time is accrued at the start of the fiscal year (July 1) and expires if not used by the end of the fiscal year (June 30). This time is available via the request absence process in Workday, and is listed under the heading “Accrued Time Off.”
Floating Holiday time for FY25 (the year starting July 1, 2024) can be used in time off requests for dates after July 1.
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Previously, hourly staff received 2 days of personal time per year. Accrued personal time was added to vacation balances. If an individual was over the new vacation maximum, those hours were paid out in May 2024.
Hourly Staff will earn vacation at a higher accrual rate to account for two additional days per year instead of receiving personal days starting June 16, 2024.
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Vacation Time after 6/15/24 (hourly staff) or 6/22/24 (exempt staff)
If you previously entered vacation time in PeopleSoft that was for time taken after 6/15 for hourly staff or 6/22 for salaried staff, that was not brought into Workday.
Please go to Menu > Absence > Request Absence in Workday and select the time type you would like to use. Vacation will need to be approved by your manager.
The vacation max for all staff is now 1.5 times your annual accrual.
