Reserve a Room or Event Space (2024)

Reserving a Space

Review the descriptions below for event spaces, learning studios, study rooms, and meeting rooms to determine the most suitable space for your needs.

• Huddle/study rooms are reserved through Zachry Event Management System (EMS).
  • Students can book huddle/study rooms up to 14 days in advance. Please do not email Zachry events or facilities requesting these spaces outside of this time frame.

Reserve a Huddle/Study Room

• To reserve a large event space, outdoor green space, learning studio, or meeting room, submit a request via the “Zachry Facility Reservation Request” form.
• Students can put in reservation requests for all large event spaces, lobbies and green spaces on or after the following scheduled dates: May 1 – students may request for the summer, July 1 – students may request for the fall semester, Dec. 1 – students may request for the spring semester.
• Requests for learning studios will not be accepted until after the 12^th class day each semester. Please resubmit your requests at that time.
• Note: Learning studios are not designated for individual or small group study. Please do not submit requests for this purpose.
• Important notes regarding use of rooms.
• Exciting Update!! Zachry has a new streamlined reservation process! The new Zachry Facility Reservation Request Form allows users to submit requests for their preferred event space, learning studio, or meeting room in Zachry.

Request a Large Event space, Learning Studio, or Meeting Room

Huddle/Study Rooms

Important notes:

• Students can book huddle/study rooms up to 14 days in advance. Please do not email Zachry events or facilities requesting these spaces outside of this time frame.
• To reserve a huddle/study room, please use the link below.

Reserve a Huddle / Study Room

Large Event Spaces

For more information on the large event spaces, including images and descriptions, see the Large Event Spaces page.

Important notes:

• To request a large event space, please use the link below.

Reserve a large event space

Learning Studios

Important notes:

• No food or drinks are allowed at any time, including bottles of water.
• Furniture and equipment in the learning studios is not to be moved at any time.
• First priority is scheduled classes. After the 12th class day, please submit requests at least 72 hours in advance (excluding weekends, holidays and business closures).
• Learning studios are not always available for many reasons, such as technology updates, facility repair, other preparation arrangements, etc.
• Engineering faculty, staff, and accredited/recognized student organizations can submit a reservation request for a Zachry learning studio.
• Individual access is not granted to learning studios:
  • Access is only granted for scheduled events, at which time the doors are scheduled to “open” and “close” according to the approved request information.
  • Include prep and tear-down/clean-up time in the time of your request.
  • Ensure the doors are closed and everyone has left when your event is over.
• Learning studios prioritize classes throughout the week and have limited availability during the normal class hours for meetings or other events.
• To request a learning studio, please use the link below.

Reserve a learning studio

Faculty/Staff Meeting Rooms

Important notes:

• Students cannot book faculty/staff meeting spaces at any time.
• Faculty/staff meeting rooms available for reservation and (capacity) are:
  150 (12), 304 (24 plus seven extra chairs), 430 (16), 435 (10), 571 (5), 581 (10), 583 (10), 585 (10), 588 (10).
• To request a faculty/staff meeting room, please use the link below.

Reserve a Faculty/Staff Meeting room